Raiders of the Lost Archive:

Hosted Email Archive Services

Policy Management

Corporate message retention has become a way of business life. With laws being passed governing the length of time business e-mail must be retained, the manner in which it must be preserved, and specific message review requirements, the need for a centralized multitasking mail repository is growing. In addition, the increasing likelihood e-mail will be required for legal discovery encourages organizations to take a proactive approach to e-mail and instant message (IM) retention policies to mitigate risk.

Policies for e-mail archiving must be established by each individual organization, but there are best practices that should be followed. Each e-mail must be considered with regard to its specific business value. For example, an e-mail whose only purpose is to make plans for dinner this coming weekend has no value to the organization and therefore should not make it through the archival process. The age of an e-mail is also of concern when establishing archiving policies. While some organizations may find a month old e-mail to be useless, others will find e-mails to have value even after several years. It is wise to take into account legislative requirements when setting policies. For instance, an e-mail may have no value to your specific business, but it is still necessary to archive under current regulations.

You know the why's of email archiving, but what about the how?

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The convenience and immediacy of e-mail makes it THE technology for business communication. But there is a great risk inherent within the system, the storage of very large volumes of e-mail represents both an asset and a liability to any company. There can be many reasons organizations may need to access older e-mail messages. Depending on your industry, you may need to be compliant with specific regulations requiring the retention of and ability to produce a specific e-mail. Additionally, many organizations might face litigation, accompanied with demands for copies of e-mail messages and their attachments. When you consider keeping e-mail, and the archive systems involved, make sure to think about your specific business processes, compliance with industry regulations, and the potential for litigation.

E-mail Archiving vs. Data Backup

Before we get into the nitty-gritty, let us establish the difference between e-mail archiving and e-mail backup. While these two are related, they represent two entirely different ideas. Backup is put in place to counter any mass data loss. It can be used to restore a company to functionality. Backup is not used to review and retrieve individual pieces of data, such as single e-mails, that is the role of archiving. Organizations need archival storage in order to protect, retrieve and review messages. A solid archival plan will allow users to see every action associated with each archived message.

Video Conferencing:

An Alternative to Business Travel

EveryNetwork Staff Promotions

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As travel expenses begin to rise due to the increasing cost of crude oil, now is a great time to consider an alternative to face-to-face meetings: Video Conferencing.

In the past organizations have been hesitant to invest in videoconferencing, mainly because the end-product did not equal the cost. While this may have been true of videoconferencing in the past, those days are quickly disappearing. The technology is far superior then what most people remember and with the right solution, surprisingly affordable.

EveryNetwork is partnered with one such solution, GlowPoint, the world's leading broadcast quality, IP-based based video communication service provider. GlowPoint offers an affordable, robust solution for:

Venture Capital/Private Equity Firms:
No matter their size or location - providing video communications features and services that will help partners increase their productivity, while reducing firm costs.

GlowPoint makes video conferencing as easy and spontaneous as using the telephone, with the power of face-to-face communications. Using GlowPoint, video calls can be instantly placed to other offices or client locations across the country and around the world.

Applications Specifically Designed for:  

Venture Capital/Private Equity Firms

GlowPoint was designed to provide VC/Private Equity firms with the flexibility to use video communications in innovative ways to meet their everyday business needs.  

- Enhanced Office-to-Office Communications: Dozens of VC/Private equity firms already use GlowPoint for weekly partner meetings, portfolio company and limited partner consultations, staff training, recruiting and other functions.

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As EveryNetwork has continued to grow and expand its service offerings, the company has been fortunate to have a great set of leaders. Phil Sipowicz, EveryNetwork CEO, recently announced the following staff promotions:

Maureen Sullivan has been promoted to Vice President, Field Operations. Since joining the EveryNetwork team almost 5 years ago, Maureen has dramatically grown our Bay Area office, adding both clients and staff. In addition, Maureen has been instrumental in establishing EveryNetwork as the leading provider of services to the Private Equity /Venture Capital community, not only in the Bay Area, but across the country. Maureen will continue to lead the Bay Area office on a daily basis, and now becomes more involved in the delivery of all field-based EveryNetwork services across the country as the organization continues to grow.

Ben Minsk takes on a new role within EveryNetwork - Director, Consulting Services. Ben has been with the company for 5 years, and over the past year has last been working on projects such as Disaster Recovery/Business Continuance planning, Security Assessments, and general Network Infrastructure Assessments. Ben is tasked with developing additional services, building a team, and managing this practice group .

Carl Sipowicz officially assumes the title of Director, Managed Services. Since joining the EveryNetwork team over 2 years ago, Carl has occupied the role of Director of Technology - East. In addition, Carl has been actively managing the EveryNetwork Operations Center and our other managed services offerings (Network Monitoring, Online Back-up Services, Email Virus/Spam Filtering, and more over the past year. He did such a great job of formalizing service offerings and staffing, and creating a solid product line, Carl will now focus solely on the Managed Services practice group.

Congratulations to Maureen, Ben and Carl!